What does a macro function do in software applications?

A macro function in software applications is designed to automate repetitive tasks by performing a sequence of commands automatically. When a user defines a macro, they essentially record their actions within an application, which the software can then execute with a single command or keystroke. This capability is particularly useful for increasing efficiency and reducing errors in workflows where the same steps are often needed, such as formatting documents, executing complex calculations, or processing data sets.

For instance, in spreadsheet applications, a macro might record a series of data entry and formatting steps, allowing the user to apply those same steps to future datasets without having to repeat the manual entry process. This not only saves time but also ensures consistency across various instances where those actions are needed.

On the other hand, the options relating to manual entry of commands, visual representation of data, and archiving files do not align with the fundamental purpose of a macro function, which is to streamline and automate processes rather than involve manual intervention or graphical data representation.